|
Falmouth Football Boosters
Board of Directors
Meeting Minutes
October 13, 2008
Present: Zareh Derhagopian, Tricia Tetreau, Betsy Oulton, Don Geary, Melissa Kane, John Fitzsimmons, Dave Ciraulo, Jen Carr, Bill Covens, Stacey Ryan, Jody Duran Anna Geary, Chrysa Baker, Beth Goodrich, Tracy Armitage, Tanya Preston, Mark Foley
Meeting called to order at 7:00
Financials – Zareh Derhagopian
Ø Current cash balance $ 50,419
Ø Original EOY budgeted balance $ 51,500
Ø Unbudgeted Expenses that have occurred:
o MS Assistant Coach: (2,947.)
o Cleaning of Youth and MS Equipment: (5,000) possibility of an insurance claim – Todd)
o Registration: (2,775)
o FEF Sponsorship: (2,000)
o Fundraising
§ Golf Tournament: (1,500.)
§ Game Program: 800.
Ø Revised End of Season Projected Balance: $ 38,078.
Ø We have received an invoice from Dan O’Shea (Finance Department) for the 05, 06 and 07 Seasons for the amount of $ 18,936. The invoice was based on an agreement with the school when Football was first sanctioned. Boosters cover Officials, police, trainer, field lining the school would take care of transportation and stipends. Preliminary negotiating with Dan has resulted in a revised invoice of $ 8935. (Average of $ 3,000 per year). Zareh wanted input on whether or not people felt we should accept the revised invoice or pursue a greater deduction. We did get an itemized list. Points made during this discussion:
o We’ve lost two coaching stipends over the years which have been the basis for some of what Zareh negotiated with Dan.
o We take the initiative to keep our books up to date and are mindful of future budget projections based on what we expect for expenses.
o We are getting a better deal by paying half of all three years than by paying for 2007 alone.
o Going forward we will not get the coaching stipends
o Question raised if other sports have had coaching stipends cut
o Each sport cuts their own deal.
o Going forward Zareh will be asking for per game expenses so it is clear what the charges are.
Motion made and approved to accept the $ 3,000. per year deal.
Spirit Crew
Ø Tanya Preston – approached Dave Ciraulo regarding the idea of a Spirit Crew. More and more we are seeing cheerleading crews across the programs at the Youth Levels. Tonya and a group have gotten together to begin looking at what it would take to get a program started. Football seems like a good place to start such a program perhaps at the Youth level. Points made:
o Looking to be organized in Spirit Crew.
o To be considered a sport alternative
o Another Fall activity bring more people football.
o A great idea for this particular age group. They could divide their time amongst the different Youth programs
o Will not narrow the focus on girls only.
o It does not just have to be cheering in front of people, making signs, decorating lockers.
o Need help getting started.
o Need a better idea about what is being looked for from football.
o Need to talk with the school to see what requirements they have. They may be concerned about how sustainable the program is. Should also consider giving the principals a heads up.
o Insurance varies; Zareh provided Tonya with points of contact.
o This group could use the football website and Principals Notes for communications, etc.
o What would our stance be on supporting this start up if the school states they do not want it for eth MS/HS.
o Suggestion made that they become their own non-profit group not affiliated with any one sport.
Thanks to Tanya and Tracy for bringing this idea forth.
Registration
Ø There have been two late additions to the 7th grade program to bring it from 16 to 18 players.
High School – John Fitzsimmons
Ø Everyone is working hard the Varsity record is 4 and 2, JV is 2 and 3. Mountain Valley this weekend – a good game to catch. Overall things are going well.
Ø Looking for ways to promote Senior Night to have people there earlier.
Ø Observation made that if there was some intermingling between the HS players and the Youth/MS programs. This would help draw out players/families out to the game. Perhaps create a buddy program.
Ø HS players have a lot of demands on their time.
Ø Make it easy for the High School player to have the kids come to them
Ø All agreed that this is a good idea but executing on it has its challenges primarily time.
Ø It is late in the season this year for such an idea we’ll look to consider such opportunities in the future
Ø Zareh is also looking for CTI Photography to be present at Senior night
Middle School – Mark Foley
Ø 8th Grade Anchor bowl against Greely will be on Thursday, October 30th under the lights at Deering. Mark will check on the arrangements (cost) for the field. In the past the coach has paid for this.
Ø Reminder from Zareh - no coach pays for anything out of their own pocket.
Ø It was also suggested that this be announced during half time at the last home game (10/24) and perhaps have the 8th grade player come out onto the field. Mark will write up what he want announced and pass it along.
Ø Some directions are not showing up on the website. Zareh will look into this
Youth
Ø Both JV teams and Varsity finished undefeated for the season! Congratulations!
Fundraising
Ø Patriot Raffle tickets drawing on the last home game on 10/24.
Ø Potential fundraisers – LL Bean gift wrapping day. Saturday the 20th. 9-6. Tricia will coordinate. Details to follow.
Ø Jen will be working on a fundraiser for a spring plant sale. Jen has approval to use the front of the MS on the same day as the FEF Rummage Sale. Jen will make a proposal by February and bring it back to us. The sale will take place on May 18th 2009.
Ø Jen also suggested a Raffle for an equipment bag with football equipment. Another idea maybe for next fall.
Ø Spring Sports Dance = Adult Dance. This is a combined effort with other sports groups. It has been held at the Italian Heritage with Tony Boffa and a live auction. Football is being offered the opportunity to participate this year. It will be held on Friday April 3rd It usually generates between 3, 3500 in proceeds per team. Also used to feature seniors. One requirement would be that we would need to solicit 5 or 6 items to be auctioned off. Do we want to participate? Jen and Beth agreed to work on this.
Miscellaneous
Ø Can we get the trailer painted this Fall? As soon as the old trailer is emptied out we will look to see if it can be repaired. Then we’ll look to see how it can be utilized. Proposal made that we have someone come in to assess whether or not it can be repaired. If it cannot be repaired we could get $ 500 to 600 for it if we sell it for scrap. Zareh will follow-up with Mark on this topic. Betsy said that her husband Paul could probably paint the new trailer.
Ø We got a request from the athletic director for contribution to fund an athletic cart they need a bigger/better one in anticipation of the additional fields. They will also go to FEF for additional funds. Are we willing to donate? Motion made and approved that we respectfully decline.
Ø Anna advised the group of Unum’s volunteer support programs. She has information and will see that it gets published so other employees who volunteer time can get a match.
Ø Bonfire – do we want to make it an annual event?? Betsy will work out the schedule with the school.
Next meeting will be November 17th.
Adjourn at 8:55 p.m.
Respectfully submitted,
Tricia Tetreau
Secretary
|
