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Falmouth Football Boosters
Board of Directors
Meeting Minutes
September 8, 2008
Present: Zareh Derhagopian, Tricia Tetreau, Betsy Oulton, Steve Dunwoody, Melissa Kane, Anna Geary, John Fitzsimmons, Mike McGovern Beth Goodrich, Jody Duran, Don Geary, Fred Leighton Mark Soule, Dave Ciraulo, Jen Carr
Meeting called to order at 7:05
Financials – Zareh Derhagopian
Ø Current cash balance $ 52,257.
Ø Original EOY budgeted balance $ 51,500
Ø Since then we have had the following unbudgeted expenses.
o MS Assistant Coach ($ 3,200.)
o Cleaning of Youth Equipment ($ 5,000.) Note: We may be able to get an insurance claim
o We came in a bit shy on registration (2,775.)
o FEF Sponsorship did not come through ($ 2,000.)
o Projected $7,000 for the Golf Tournament vs. $ 5,500. (1,500.)
o Game Programs. $ 800.
o Revised End of Season Project balance $ 37,825.
Ø We did buy a trailer at a cost of $ 2,600. Delivered. It was noted that it will need to be painted. Coach Fitzsimmons agreed to have the HS Team do this work.
High School Update – John Fitzsimmons
Ø Saturday Game – Against Fryeburg
o Concessions $ 450.
o Gate $ 400.
Ø Currently at 48 players.
Ø JVs are dong well. Emphasis has changed this year. With focus on preparing for Varsity. Hard opening game with numerous penalties. Most mistakes were because we were overly aggressive. Expect to be stronger with Lake Region this week.
Ø There was a situation where Todd had to speak to a Falmouth fan regarding behavior with referee and Fryeburg fans. There were also other inappropriate behaviors noted by some. It is still appropriate that these situations be brought to Todd’s attention.
Ø Bond has two questions now. One vote for school than a separate vote for all of the extras. John was at the meeting where this was discussed. John and others will ask the various booster groups to support the vote. If we lose impacts are big due to no fields. If the school gets voted in and the extra package does not the field will replaced “in kind” (not turf) but it cannot be used for two years while it the grass takes hold. This would force us to have all away games during this time period.
Ø Suggestions made that we need to talk this up a bit. Concerns that the vast majority does not understand the ramifications of the separate vote. Perhaps we should consider broadcasting/educating this in the forecaster.
Ø Zareh asked if there would be any objections to us putting forth Any objections for us to put forth $ 500 – $ 1000. To support this cause; everyone would be in support of this.
Ø Should we be charging for the rosters/programs? The rosters were free, but people were expecting to pay for them. The program will have an insert/roster for each game. Recommendation made that we charge a $ 1.00 at the gate. The remainders are available at the Snack Shack. The insert can be added in for each game. If the opposing team wants a roster it will be in the program for $ 1.00.
Registration Update
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Level
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Players
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Pee Wee
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29
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Youth JV
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36
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Youth Varsity
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21
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7th Grade
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17
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8th Grade
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30
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High School
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47
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Ø 45 decided not to play this year
Ø 37 new players
Ø $ 1,000 in outstanding fees we have heard from all and these funds are trickling in.
Ø Scholarship requests to date = $ 1,725. We budgeted $ 2,000.
Ø A question was raised about why the 45 may have chose to not come back, is there a trend? From experience, the reasons vary. Some stop and come back another year, some want to go to another sport, some want to better understand how they will balance there school/sport workloads. Overall there are varying reasons why players do not come back
Board Openings
Ø The VP of HS (Mark Alexander) has decided not to be involved. A combination recommendation was made to remove Mark from the position and nominate Jen Carr to fill this position. This proposal was approved.
MS update
Ø Practice kicked off on 8/25 with some equipment issues; still waiting on some jerseys. Zareh was contacted on Friday they are supposed to be shipping soon. Zareh got some contact names for follow-up.
Ø Additional games/scrimmages have been added to the 7th grade schedule.
Ø The first game/scrimmage against Windham for the 8th grade was a bit rough. It was recognized that in that Windham has been playing over a month, in comparison to us only having a few practices before we played them.
Ø 7th grade now at 16. Building the team up in running backs.
Ø Overall going well, playing time 7th grade practice starting at 3:00.
Ø Beth is the team parent for the 7th grade team.
Ø Mark has had someone step up as Team Parent as well for the 8th grade team.
Ø Communications overall are going well.
Youth - no update
Pee Wee – Dave Ciraulo
Ø Craig Aube has stepped up as the VP of Pee Wee. Little short on kids this year with several new players. Had enough for 3 teams, but it would have been tight. The decision was made to have the third team be for those who wanted to play MORE football. So far there has been a lot of interest in playing on this third team. There was one behavioral concern expressed by Cumberland. Cumberland had a concern that Falmouth coaches were speaking to harshly to the Cumberland kids.
Ø Harvest bowl for Pee Wee will be at Deering. More details to follow.
Ø Overall for any level, if anyone is taking pictures, get them to Zareh and he will add them as appropriate to the website.
Equipment – Mark
Ø We have recovered well from the equipment issues we experienced earlier this year. Mark would like to capture the full inventory. We know who has what equipment but we would like to get a better feel for what we have for sizes.
Ø Perhaps there should be consideration made by each coach as equipment is put away in hopes of it being a bit more orderly. The group agreed that we will leave it to Mark to come back with a recommendation. It was noted that things in fact were put away in an orderly fashion, but it was exacerbated by the molding/water damage issues we experienced.
Spirit Committee
Ø Several volunteers/moms came out to make the sign making nights a great success. Kathy Edwards and Jen are doing the team dinners. Have a big need for Friday. Need a big roll of 48” wide paper. Spending has been minimal but there is a concern that we cannot use the copier at the HS. This will mean more cost at Staples. Betsy has been working with Todd on this.
Ø A roofing rake magnetic is needed for the Bon Fire in order to ensure we clean up all of the nails from the fire. A student will be playing taps in recognition of 9/11.
Ø All kids can go to the Disco Dance now since there are not conflicts with games.
Ø Betsy did meet with Chorus students to get them aligned to sing the National Anthem at the games.
Ø Youth Night this week – Friday night is Youth night. Pee Wee through 8th grade. These additional attendees will warrant more people for Concessions etc. A note should go to the entire program expressing a need for this additional support.
Fundraising
Ø The Patriots Prize Drawing is on. The game is against the Steelers on Sunday, November 30th. It comes along with a VIP parking pass. We have 2,500 tickets. They will be priced at 1 for = $ 5.00 or 5 for $ 2000. If sales are good, we could make between $ 8,000 – $ 10,000
Ø There was another idea expressed to do a coffee fundraiser. We could do this, but we should consider that it not interfere with the Patriots event. If we were to do this we might consider not have the kids sell it sell the coffee, but instead have it available for purchase at the snack shack and/or the website. After discussion it was decided that we would table this idea for now.
Ø LL Bean gift wrapping – Tricia still attempting to connect with Lisa on whether or not there is a data available.
Open Business
Ø Betsy will sell the little lunch boxes at Pee Wee games
Ø Jen wants to plan a plant sale fundraiser. She will share additional details at a future meeting.
Next Meeting: Monday, October 13th
Adjourn at 8:30
Respectfully submitted,
Tricia Tetreau
Secretary
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