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Falmouth Football Boosters
Board of Directors
Meeting Minutes
September 10, 2007
Present: Zareh Derhargopian, Tricia Tetreau, John Fitzsimmons, Don Geary, Anna Geary, Melissa Kane, Randy Ford, Fred Leighton, Judy Schneider, Bill Ryan, Jen Carr, Chrysa Baker, Nancy Mancinni, Mark Soule, MikeRidge
Meeting called to order at 7:05
Ø Motion made and approved regarding approval of August minutes.
Ø Zareh forecasted enrollment numbers based on our current enrollment.
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Program Level
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2007 Actuals
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2008 Projections
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2009 Projections
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Pee Wee
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30
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30
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30
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Youth JV
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42
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40
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40
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Youth Varsity
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20
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20
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20
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7th Grade
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27
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20
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20
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8th Grade
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17
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25
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20
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High School
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44
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54
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70
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Totals
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180
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189
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200
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2007 Details by Grade Level:
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Grade
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Total
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1
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6
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2
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11
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3
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10
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4
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21
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5
|
21
|
|
6
|
20
|
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7
|
27
|
|
8
|
17
|
|
9
|
16
|
|
10
|
12
|
|
11
|
9
|
|
12
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7
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Ø A couple of game jerseys were distributed without registration/payment. Zareh will informed reinforce this with the coaches and ask them to follow-up
Ø Team photos from recent games are available. An e-mail with details has been has been sent out.
Ø First home game on the 15th against CapeElizabeth and it is also Youth night so we should expect a large turn out. This information has also been sent out to all parents.
Ø At the last meeting we agreed to get signs made which would be posted around time announcing HS Game dates and times. Zareh brought a very nice prototype that cost about $ 200. 00. We had discussion about where they could be place which needs to be on private vs. town property. Martha Frost has a nice spot as does Mark Soule. Anna will also call Pratt Abbot to see if they will post game information as well. Motion made and approved to order an additional 2 signs @ 200.00. They can be ready for this Friday.
Ø Volunteers working for this Saturday will show up at the Snack Shack to get additional details on their assignments.
Ø Melissa is working on the HS Programs; she hopes to have them done by Saturday.
Ø Bill Bennett will have four people from the Lions Club show up to sell 50/50 tickets. Proposal made to hold off on the drawing until 3rd quarter. We also agreed that we should consider having them sell the Patriots Raffle tickets.
Ø MS – Jen discussed a few ideas for promoting Football in our town and discussed some of the following ideas in hopes of gaining additional community awareness/support:
- MS could sponsor a dance on Sept. 28 all player wear jerseys, get announced. Idea of a pep rally, copies of HS home games, Home coming, Band play at HS games, Fundraising card with local businesses. Publish the home game schedule in Forecaster.
- While all these are great ideas, it would probably be best to pick a few and pursue those.
- Study Hall is going well.
Ø Game scores can be posted if they are sent to Zareh. It is up to the HomeTown host to supply the referees for the Pee Wee games.
Ø If someone could write an article weekly than we may be able to get it published. Bill Ryan will connect with Mr. Costello on this.
Ø We had a team that dropped out from the schedule which cost the Gold Team two games. The Blue team will give a game to the Gold Team and possibly have Gold play Blue team to make up for the second game.
Ø A question was raised about who does the Scheduling for the Youth games. The scheduling is done through Maine Youth Football. Are there any restrictions about trying to get other games underway for Youth. If it is a scrimmage OK to do, but if they want to have a game, they’ll need to get officials. Games can be scheduled outside the league and in this case a game with Saco was the topic, however; if this is done teams need to understand that different programs have different rules if playing a game.
Ø Booster Board Positions
- President – Zareh Derhagopian
- Vice President – Anna Geary
- Treasurer – Open – someone did volunteer to help.
- Secretary – Tricia Tetreau
- VP High School – Mark Alexander
- VP Middle School – Bill Ryan
- VP Youth Level – Open Mark Soule has agreed to help out until we can get this position filled
- VP Pee Wee – Dave Ciraulo
- Members at Large – Melissa Kane
- Members at Large – Randy Ford
- Members at Large – Mark Soule
Ø A question was raised about what the responsibilities of a Member at Large are? This position has no specific affiliation with a particular level, no direct responsibilities, and is often willing to organize or head up different activities.
Ø Fundraising - Patriots Prize Drawing
o All tickets are here
o Game is Sunday, December 9th against the Pittsburg Steelers
o Coaches/VPs to take tickets for distribution to players
o Each player is asked to sell 15 tickets same price as always
o We have a packet for each player plus a 400 surplus
o Info sheets for every player
o Prize Drawing starts upon distribution
o Drawing will be at half time at the October 26th game
o All money returned to the players coach or Melissa by the Friday before 10/26.
o John proposed that the Prize Drawing process be coordinated by the Team Parents. Bill will take care of this for MS and Mark will take it for Youth.
o From a budget standpoint we only estimated $ 5,000 in proceeds however we have the potential to double that figure
o REMINDER – Please refer to this event as a “Prize Drawing” vs. a Raffle
Ø Zareh asked if someone would be willing to coordinate the creation of Rosters for all levels – Zareh has all info and can generate a spreadsheet. Bill Ryan will take this.
Ø Financials – projected EOY Balance $ 22,250.
Ø A suggestion was made that we attempt to project when older equipment is going to need to be replaced due to budgetary impacts.
Ø Randy asked what people thought about acquiring about equipment insurance. Attendees agreed that we should look at this. Randy will get additional details so we can make an informed decision.
Ø Mark has MS and Youth equipment numbers and John will provide this for the HS.
Ø A question was raised as to whether or tailgating was allowed at home games? Whoever wants to tailgate can, it is not necessarily controlled by the Boosters. However, it is a deterrent if the tailgating event goes beyond the start of the game as we want people in the stands supporting the team.
Ø A question was raised about why we do not have Cheerleaders. Cheerleading got no funding and sanctioning. We would have to go to the school. If we wanted to pursue this an initial contact would be Call Todd Livingston.
Ø A question was also raised about where merchandise could be obtained. Brian Gilbert Associates in Cumberland can support ordering. Brian has our logos on hand, however, Coaches logos are unique and are not to be shared.
Ø Zareh asked that we table the number of members needed to vote until our next meeting.
Next Meeting – Monday, October 15th 7:00.
Adjourn at 8:45.
Respectfully submitted,
Tricia Tetreau
Secretary
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