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Falmouth Football Boosters
Board of Directors
Meeting Minutes
August 23, 2007
Present: Zareh Derhagopian, Anna Geary, Don Geary, Tricia Tetreau, Melissa Kane, Mark Alexander, John Fitzsimmons, Lindsey Ryan, Michelle Wissemann Judy Schneider, Steve, Peggy Horton, Dave Ciraulo,
Meeting called to order at 7:04
· Registration update - for all levels - recap 176 children in the program as of 8/23
o Pee Wee - 26
o Youth JV – 41
o Youth Varsity – 21
o 7th Grade – 27
o 8th Grade – 17
o High School - 44
o 28 first time players
o 24 opted not to play this year
o 7 Scholarships requested $ 2000. Budgeted $ 1500. in requests so far
Ø Gas Grill donated by Dave Webster
Ø Zareh will need assistance for Concessions for the Home Game on September 15th as he will be out of town.
Ø Hot dogs have been donated for the season
Ø Would like to get some signage out around time to advertise games in hopes of drawing more attendance. Looking for places around town where we could advertise. Zareh will look into signs.
Ø Programs – Melissa has coordinated this in the past. The Basketball programs that were done in the past were very nice. Zareh shared a contact name for Melissa to make contact with.
Ø Zareh has coordinated visiting team rosters so we can ensure there are on rosters for home and away games
Ø Bill Bennett (Lions) approached Zareh regarding the 50/50 raffle
Ø Spaghetti dinners will be handled by Jody Duran
Ø Peggy asked if there was any media coverage for our games. The Forecaster does this coverage for the HS. Question was posed as to whether or not there is a HS paper. The group agreed that there was such a publication, but it is only on a quarterly basis.
Ø Other ideas were expressed about attendance at games, perhaps consider a scrimmage at half time for the Youth teams, and spread this out over the home games. John will take coordinating this with Steve Bazinette.
Ø A question was raised about whether or not we should we consider a bonfire on homecoming week? Thursday night will be an all sports night/tailgate party and then the bonfire. Zareh asked that we hold this discussion until our next meeting.
Ø Jen Carr is handling the MS Study Hall. She has a note out about her volunteer support needs.
Ø Youth Photo day – scheduled for next Thursday 8/30. Notice has been sent to parents.
Ø A new hot dog grill has been purchased that we will share the cost in.
Ø Booster board openings - we have a couple of openings, due to some long time members stepping down this past year. Openings are:
o Treasurer - Beth Goodrich has expressed interest in this position
o VP - HS, - Mark Alexander has expressed interest in this position
o VP - Youth – still vacant
· Zareh would like to change banks so he can take advantage of more on-line capabilities. Zareh, Anna and Tricia will be authorized to sign checks.
· Field Turf – Town Council has approved payment up to 350K and the supporting booster groups have agreed to raise 300K Of this amount about a third of this committed. Our strategy will be to meet with individuals to confirm contributions then Zareh has agreed to coordinate a grass roots fund raising effort. Slight chance that we can build in November and be ready for next Spring. More to come on this. Zareh posed that we consider what the football contribution should be. Proposal made that we authorize $ 10,000. as the contribution we make toward the Turf project. Motion made and approved to make this contribution.
· Question was posed about how time would be divided between the different sports organizations. Sunday from August through November FSA (soccer). A hierarchy has been developed as part of this process. This agreement has a 12 year life. League rules for MYF cannot play on Sunday – so no concerns about what FSA wants.
· Financial report as of today = $ 34,500. End of year projection over $ 30,000.
· Zareh shared proposals for change in our Operating Norms.
o Coordinator of Coaches needs to be removed
o Director of Purchasing NEW
o The Operating norms currently state that we need a Min of 7 out of 11 to make a decision. It was proposed by Zareh that we should consider changing this; perhaps to to a minimum of 5. Key premise behind this is due to fluctuations in attendance which often leave attendees at meetings with fewer than 7 voting members. A suggestion was made that we consider forming an Executive committee. The Executive Committee has the authority to make decisions on behalf of the Board. Opted to table the finalization of the quorum number for now.
o Structure 11 Members
o Modifications to vision statement
o Concerns expressed about notification of meetings, some felt like they may have missed. It was good to send out the note via the website that did drum up support for the meeting tonight. Also to call it a Booster Meeting vs. a Board Meeting.
· Code of Conduct revisions for Youth program/Philosophy/ Mission Statement, etc. reviewed Proposed revisions
· Fundraising – Patriots game is on Dec. 9th against Pittsburg Steelers – comes with special parking pass. In the past we have ordered 2000 tickets, we will order 3000 this year.
· Zareh was approached by Patty’s restaurant for a fund raiser. On a Saturday night she would opening up the restaurant with a portion of proceeds to be contributed to the program. Or we could also consider doing the O’Naturals of Flat Bread pizza where they donate a % of proceeds. More to discuss on this topic.
Next meeting – Monday Sept 10 - 7pm ATM room FHS ( behind library)
Adjourn at 8:45.
Respectfully submitted,
Tricia Tetreau
Secretary
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