Falmouth Football Boosters

Board of Directors

Meeting Minutes

July 12, 2007

Present:  Zareh Derhagopian, Anna Geary, Don Geary, John Fitzsimmons, Tricia Tetreau, Mark Foley, Melissa Kane, Bill Covens, Mark Soule

Meeting called to order at 7:00

Ø      Reviewed Registration information

Ø      Only two requests for scholarships.  Of the $ 29,000. due,  $  22,000 has already been collected

Ø      There was discussion about whether or not we wanted to put another reminder about registration in the Forecaster?  Should we advertise and then be at risk for having to turn players away due to teams being to largea?  Do we want to limit the number of players particularly where Youth numbers are high?  For now we’ll fore go additional advertising.

Ø      New assistant coach for the High School is waiting for final approval. Rob Soucy is being recommended. 

Ø      Field lining – John said that the practice field will be lined.  John will address this with Todd Livingston.  Proposal made to order templates for the field.  Motion approved. 

Ø      Locker Room renovations are close to being finished.  A thank you from the board will be sent out to Gino Mancini.

Ø      We still need to ensure that applications are filled out and a background check is conducted.  What should we do about parents that are called upon to assist?  This would be an accountability of the coach to ensure this happens if a parent is called upon to help out.  John will send an application to Zareh.

Ø      MS – cannot volunteer at MS without an application.  Mike needs to know that volunteers need to go through an application process

Ø      Handout for equipment is 8/11 for MS. 

Ø      Steve Bazinet will be heading up Youth.  Assistants are Bill Covens George Rothweiler and David Wulbrecht.  Youth equipment hand-out for Youth will be 8/4.

Ø      JV Gold – Howie Herodes

Ø      JV Blue – Steve Bazinet

Ø      For Youth Need to do a better job setting our expectations with the coaches and the coaches setting expectations with the parents.  Concerns Zareh heard include:

Ø      Kids being slotted in certain positions. 

Ø      Need to make sure the parent/coach meeting takes place and expectations are consistently set across the Youth program.  Zareh will ensure this happens.

Ø      Another concern that was expressed was swearing.  Slang/vulgar language is not acceptable behavior for a coach.   Current wording in the Code of Conduct document speaks to treating people with respect…do we need more specific language in our Code of Conduct.  Should we add a line item about profanity/ infractions will be dealt with on a case by case basis.  This wording coupled with the Grievance process should suffice.

Ø      John reviewed the Code of Conduct prior to the meeting and suggested changes.  Also see suggested changes in the Grievance section.  

Ø      Motion – don’t change anything just yet…Zareh will reinforce points we discussed with the Coaches. 

Ø      Motion made to keep our wording the same for now and review John’s input.

Ø      Booster Board Openings

HS VP –

MS VP – being filled by Bill Ryan

Youth VP – Primarily – Volunteer Coordination.

Zareh will send out some notes to see if he can get some people to volunteer. 

Ø      Lining fields at Community Park is something that needs some support.  It was raised that the Community Field park field is not safe.  Mark will check the field.  If we are still concerned we will express it to Matt Gilbert in writing.

Ø      Steve B. has reserved the fields at Community Park. 

Ø      Steve B. has also asked for some references DVDs for the Youth Levels.  This would greatly assist in building consistency in the program, language, techniques, etc.  Head coaches should reach agreement on what the curriculum should be for the DVDs.   The desire is to get these DVDs as soon as possible.  Motion made to approved for this expenditure.

Ø      Turf Update still do not have approval from the Town.  Soccer has a Precedence agreement in return for their $ 71,000 contribution which is to have specific reservation times for Sundays Aug. – Nov. noon to 10:00 p.m. and Fall Classic.  This agreement is for 12 years

Ø      We should be thinking about making a Falmouth Booster donation once it is officially approved.

Ø      Fundraising –

Ø      Suggestion made that we should make an additional investment in the Patriots Raffle by making it more enticing with a limo ride.  Agreed to pursue this.

Ø      Need to apply for FEF application.  Tom will get this form to Zareh.

Ø      We also need to get Chip to pay for the FEF Spelling Bee $ 300.00

Ø      Youth Photo Day – went well last year,  We look into doing it again and look to see if we can negotiate with him to get additional support based on additional business we have brought to him.

Ø      Rosters – we’ll handle vs. relying on Team Parents

Ø      Bill Covens suggested that we should consider hard vs, soft chin straps.  There is money in the budget that could be used for these. 

Ø      For HS helmets, there are 13 kids not yet outfitted.  We have 60 helmets but sizes are off.  Might need some larger sizes. 

Ø      John would like to see if there are some parents willing to assist with coming up with a plan on how we could better market getting parents to attend games.  John will form a working group to come up some ideas about what they can do.

Ø      John shared that all youth coaches are invited to the mini camp.

Adjourn at 8:55

Respectfully submitted,

Tricia Tetreau

Secretary