Falmouth Football Boosters

Board of Directors

Meeting Minutes

October 2, 2006

Present:  Zareh Derhargopian, Kevin Kingry, Tricia Tetreau, Anna Geary, Melissa Kane, Mike McGovern, Dave Ciraulo, Chip Millick, Randy Ford, Jen Carr, Mark Soule, Debbie Jabar

·         The meeting was called to order at 7:02 p.m.

·         September Minutes Approved

·         Registration Forms and Fees Update:

Last page of hand-out has outstanding registration fees.  Zareh wants follow-up to occur.  Through the discussion it was proposed that Zareh will send one last e-mail stating they have until 11/13 to submit any outstanding funds or discuss other funding options, else children will be suspended from play.  A motion was made and approved that the Board take this stance.

Stats - 173 players   7 scholarships requests.  Recommend next year that we be more stringent on collecting registration funds.

• Equipment

Zareh will remind coaches to set expectations around collecting equipment at the last game of the season. 

·         Patriots Raffle

The game being raffled is on November 26^th.  The actual Raffle tickets have been ordered but it will be another week before they come in.  Melissa will get them out to each level.  There will be a hand-out distributed with the tickets.  They will be $ 5 a piece or 5 for $ 20.00.  We’ll also post details on the website and get into the Principals Notes. People can also go to the MS Library M-W until 4:00 to pick up tickets.

Concerns were expressed regarding the Subway raffle currently underway.  Proposal made that we back out in good faith and move beyond this raffle event.  Motion made and approved.  

·         Youth Photo Day

The photographer is coming Wednesday for Youth.  We don’t get anything for this, but if we pull in some funds for him than perhaps we can get him to cover some of our events.   Zareh would like to get him to cover Senior night and potentially some games.

·          Year End Banquet Plans

HS – scheduled for Monday, November 13th from 5-8.  Note sent today by Randy looking for volunteers.  Anna will see if we should reserve the kitchen as well.   

Budgets were set at 500. each. for all levels but this is out of alignment with the headcount for the various levels.

Randy proposed the following budge based on the allotted $ 2000.00 in the budget

·         Open Discussion

Pee Wee update

Dave shared that the program went from 29 to 34 since the last meeting.  Playing 11 on 11 this year.  No issues/problems that Dave is aware of.  The tournament will be the end of October the week after the Harvest Bowl.  It will be called the Lobster Roll Bowl

4 games at 8:00 to start.  Last game at 11:00.  The winner to go on to the Championship on Sunday. Dave will get the details to Zareh who will get this on the website.

Opportunities – 120 kids playing.  There will be an opportunity for concessions.  If Dave can get people to staff the concessions, Zareh will take care of the rest.    

Dave introduced the idea of a perpetual trophy.  It will have plaques for the winner from each season.  That winner will get to keep the trophy at their for the year. 

Motion made to get another set of yard makers so they are not constantly being shifted between garages at Community Park.  Motion made and approved to buy additional markers.

·         Merchandise -     

Hooded sweatshirts and crews are now available.  The School spirit store is now open and we can put anything we want in there.  They are open at lunch time.

• Concessions

Not much of a profit made.    It is not worth it to set up concessions for just one game at Community Park.  Zareh will keep an eye on this.

• MS Study Hall

Jen has been filling this role.  Proposal made that Jen should be eligible for the funds.  Motion approved.  Thanks to Jen for doing this for the program.

Fundraising:

Proposal handed out from from Jen Carr.   Jen is proposing a plant sale.  Which she feels we could generate $ 1000.00   Source of plants is donation based. 

We would plan a 1 day event the weekend before Mother’s Day.  Any plants left-over could be donated to the Lion’s Club. 

In February Jen would start the communication.  With follow up’s in March, April and May.   Motion made and approved to support this fundraiser. 

Report from Chip

$  39,789 current funds with only a few outstanding bills. 

Open Forum

Randy wanted to discuss Tailgating at the game this Friday.  There is also a dance that night.  Randy had posed to the other Youth coaches to see if they would provide a tail gate for their team. 

Next Meeting:  Monday October 30^th 7 p.m.

Adjourn at  

Respectfully submitted,

Tricia Tetreau

Secretary