Falmouth Football Boosters

Board of Directors

Meeting Minutes

March 20, 2006

Present:  Zareh Derhargopian, Chip Millick, Tricia Tetreau, Dave Ciraulo, Randy Ford, Anna Geary, Rob Grover, Kevin Kingry, Bill Ryan, Tom Clemence

The meeting was called to order at 7:00 p.m.

Hand-Outs

·        Agenda

·        Minutes from February

·        Budget

·        Locker Room

February Minutes - Motion made to approve – Approved

Review of Team Budgets

·        We missed items from our last meeting since Chip wasn’t with us.

·        Reviewed and revised budget accordingly.

·        Reviewed 3 Uniform options from the HS Budget

o       Zareh proposed we eliminate Option 3 Motion Made and approved

o       Motion made on Option 1 – 5 votes

o       Motion made on Option 2 – no votes

·        Motion made to approve budget as present with options and modifications – approved

·        Anna Don and Tom met with the equipment representative.  Tom made the comment that we need to purchase based on volume.  We have a deadline on one brand.  March 31^st deadline for pants only.   Rob is ordering for the HS this year.  Mark Soule will handle other ordering.    

·        Corporate sponsoring - are we willing to do this?  If we do this we should have a removable patch and a multi-year commitment.  Melissa is looking for bundling support, e.g.; one sponsor for teams, Locker Room, etc..  Motion made to let Melissa go after Corporate sponsorship – approved.

·        Finalize Registration date for 2006 Season – want to get done before School vacation which is the week of 4/17.  Who needs to be there?  We need all three levels of coaching there to answer questions.   Motion made to go with April 3^rd.  – Approved.

 Portland Press Herald offers a free announcement on Wednesday’s.  Anna will pursue this.  Town Hall will put it on Chanel 3.   Need to get it in the school notes.  Website will be used for all previous players.  Registration will take place 7 to 9 on 4/3.  We will hold off on the publishing the date until Zareh has confirmed that coaches can make it.  Tricia will coordinate making signs.  A request was also made to have a schedule there so parents have a clear understanding of commitement.

Rob will provide us with a note about when the HS players meeting will be.  Zareh will also publish this on the website once he gets the details from Rob. 

·        Randy made a motion to Nominate Dave Ciraulo as Vice President of Pee Wee as a voting board member – approved

·        Review Open Board Position – Coordinator of Coaches – Rob is willing to take the position, but does not want to be a voting member.  Discussed a bit about what this role entails, not only do they deal with issues, but also can provide continuity throughout the different levels of the program.  Another example of where this role can help is the example of what happened with the JV Teams over the past few years, where one team won to an extreme and the other lost to an extreme.  This role could ensure a better balance of team make up all around. 

The two VPs of youth will work with Rob who will chair a committee..  This group will supplement what we already have in the hand-book as far as what the Coordinator of Coaching role entails and how this role works with the coaches .  We need to include Mike Ridge as well.  This should include guidance on officials for Pee Wee. 

·        It was noted that we do not have a process for background checks as part of our coaching or volunteer program.  Little League does do background checks.  Bill will look into how this is done.

·        FYI - MS coach position is still open. 

·        As discussed and voted upon in our last meeting the Purchasing Agent is being added as a voting position on the board.  This is the role that Mark Soule is filling.  Zareh will update the website to reflect this. 

Update on HS Locker room project

·        Kevin presented the outline of the Locker Room budget.  We can pass this along to Melissa to see what she can do in pursing sponsorship.  Perhaps sponsors could put their name on a locker for fundraising.

·        Kevin has talked to some of his other connects about supporting the costs associated with this project.

Melissa wants us to give her a fundraising goal

·        Zareh will give her an estimate of $ 20, 000.  Perhaps we should have two components to the fundraising.  One – the big project (locker room) vs. smaller sponsorship – sponsoring a team.  Melissa should also talk with John Fitzsimmons on his fundraising connects/efforts.

·        John is the acting president of the MYF.  He  is our connect if he decides to step away.  Bill will talk to John about this to see where this stands.

Adjourn at 8:20

Respectfully submitted,

Tricia Tetreau

Secretary