Falmouth Football Boosters

Board of Directors

Meeting Minutes

February 27, 2006

 

Present:  Zareh Derhargopian, Tricia Tetreau, Randy Ford, Anna Geary, Rob Grover, Don Geary, Kevin Kingry, Bill Ryan,  Jodi Duran, Dave - filling in for Mike

 

The meeting was called to order at 7:05 p.m.

Follow Up from last meeting. 

 

• Kevin agreed to take over VP Middle School

 

• Mark Soule is not interested in Coaching unless he can coach with Gage, but not likely as vacancies are filled there

 

2006 Budgets for Each Level

 

Zareh presented the budget information he had received to date.

 

Youth Budget

 

• Discussion to pull blocking sled as kids this age do fine with regular body resistance.  There may also be an option for a 2 man sled…we will follow up with Mike on this item.

 

• The lineman Chute may be more reasonable for kids this age

 

• Also concerns with being able to store this equipment at Community Park—no storage.  Where would we store this?  There are other ways to achieve this training. 

 

• Zareh recommended we pull the sound system for the first pass.

 

• Winter conference noted in budget is for 2006

 

• JV definitely needs jerseys as some are in poor shape. 

 

Middle School Budget

 

• One of the challenges last year was that they were really down on equipment.  It was a scramble last year.  At the end of this year they had a great inventory shows everything they need and why.  Trying to get at a total 50 for equipment because of expectations are that there will be an increase in players

 

HS Budget – 3 different versions presented

 

• Option 1:  Equipment -  to level out to 60 players
• T-Shirts – perhaps we have inventory that c/b used...but these are intended to be specialized
• The trainer (Rob of - Port City Physical Therapy) last year was also supporting other programs; as a result he didn′t always have capacity to support our program.  If we are going to pay for a FT trainer they s/b available at that capacity.  Going forward we should be clear in setting expectations with this vendor.  Anna will make this call.  She will also inquire about what coverage would be for MS/JV/Varsity.  Per Rob G.  Rob is the preferred trainer as there is a good trust/rapport with Rob and the participants of the program.  Anna will seek to secure Rob in her inquiry.  We should consider a trainer we could have at the games.

 

• Coaches clothing for hats jerseys to equip 5 coaches.  Zareh requested a breakdown to pull it all together. 

           

• Page 1 just under 18k comparable to last year

 

• Page 2 no practice jerseys or pants give out old game jerseys as practice jerseys.  Wearing out because of improper care.  Proper care will cost us about 120 per game as an estimate (1$ per garment) x 20 games = $ 2,400.  Considering we got 5 years worth of wear on these is it worth the cost to go through the special cleaning costs.  50% of them are in bad shape.   

 

• Page 3 – 60 pants 1 for home and away all brand new – good for 5 years.  Pants right now are hard to match and at a higher cost. 

 

• Swap last page pant volume with 2^nd page add 39 more and shift the costs moves middle proposal to about 20K. 

 

• This leaves us at a 20K preliminary budget for HS.

 

• Zareh will get the budget out of the website for Board Viewing only.

 

Other Budget Considerations:

 

• HS Spaghetti Dinner – Randy negotiated 750 for facilities for the season (rental of cafe) for 10 games + paper goods @ 150. 

 

• Budget for food for away games.  Provide funds for coaches to use as we don′t want coaches paying out of their pockets.   10 games @ __    Recommended that we budget the money and it will be the coaches discretion as to whether they use it or not.  If they do they can turn in receipts for reimbursement.   Zareh to work some numbers out on this.

 

Coaching Changes

 

• HS - Bob has resigned.
• Rob has asked John Fitzsimmons to come up and place as the Offensive Coordinator which leaves a vacancy at the Middle School.  MS will be going through a selection process to replace John.  Chris Richards will be staying on at the MS.
• Pee Wee – Dave will oversee this looking at 4 potential coaches.  He thinks we′ll be OK.

 

 

Registration Date

 

• What do we need to target?  April?  When are other sports registering?  Check for conflicts and discuss at our next meeting.   Should target a time before April vacation.

 

Board Openings 

 

• Kevin Kingry agreed to take on VP of MS
• Melissa has volunteered to be in charge of fundraising
• Purchasing and Merchandising – Mark Soule has expressed an interest in this.  We need a central buyer across all levels.  Bundle purchases so we can get the best price.  Forecast more efficiently.  Shop for the best price available.  It is not intended to take away decision making at each level on the equipment needs it simply enables more negotiating power. There is pressure now to meet a March 15^th discount from Rob′s vantage point as we will get a 24% discount on any clothing.  Can we do anything to piggy back on this now to get in on this discount?  At the very least perhaps Rob could pass along what he learns in the way of details to Mark.  Motion to leave purchasing the way it is for this year which will allow Rob to get his order underway.  With this becoming more of an active role on an ongoing basis.  This is a growing role.  Mark is open to take care of whatever people have for needs he just needs to be made aware of them.  Is this position part of the Board – motion seconded and approved

 

HS Locker Room

 

• Kevin Kingry has been scoping out costs.  It is going to be a lot more complicate than any of us had imagined.  Zareh proposed that we get bids and toss it out for separate funding.   Melissa proposed that we look at funding collectively.  Melissa is happy to put together a package that addresses fundraising as a whole.  Zareh will follow up with Kevin in hopes of this being on the next agenda.  Consider 5K upfront toward Locker Room and have the rest be a specific fundraiser.

 

Fund Raising

 

• Golf Tournament – motion made to approve down payment for golf tournament – seconded and approved.

 

  Future Topics Next Meeting

 

·         Come up with ideas on how to advertise

·         Solidify Registration Date

·         Locker Room Update

 

Next Meeting is Monday, March 20^th in the Media Room

 

Adjourn at  8:50

Respectfully submitted,

Tricia Tetreau

 Secretary